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We're Expecting: Now Hiring an Executive Assistant to our CEO

[fa icon="calendar"] Dec 5, 2016 5:48:53 PM / by FIT4MOM

FIT4MOM is hiring! We are looking for a part-time, high-energy Executive Assistant to our CEO in our San Marcos, CA, Home Office.

What we are looking for:

  • Proactive with excellent problem solving and judgment skills

  • Strong attention to detail and the ability to anticipate the needs of our executives and our team

  • Ability to manage and execute tasks with minimal direction

  • Excellent communication skills- verbal and written

  • Confident and enthusiastic attitude

  • Strong interpersonal skills, including the ability to represent the company externally

  • Willingness to tackle tasks both small and large, straightforward and unfamiliar

Responsibilities:

  • Oversee day-to-day schedule and communication for our CEO

  • Perform administrative duties for our leadership team, including managing email & calendars, communicating with external partners, arranging travel and preparing documents & reports

  • Coordinate internal and external meetings, phone calls, and events across multiple locations and time zones

  • Plan and execute events, including prepping for partner meetings, team off-sites, or speaking engagements.

  • Manage and contribute to special projects, as needed

Qualifications:

  • 3+ years of experience in office/ops management in a fast-paced, tight-knit team environment

  • Experience supporting VP or C-level executives

  • Proficient in Microsoft Office and Google Apps, including Gmail, Calendar, and Docs

  • Strong written and oral communication skills and ability to interact with a diverse range of people

  • Self-motivated and highly reliable - Able to deliver high-quality work under tight deadlines

  • Can manage and prioritize multiple projects simultaneously while maintaining strict attention to detail

  • Passionate about FIT4MOM and eager to contribute wherever necessary to help the company succeed

  • Bachelor’s degree preferred

Work hours are flexible, up to 20 hours a week, with 10 hours per week required in our home office. Please send resume and cover letter to maura@fit4mom.com by Monday, November 14th.

 

Topics: Articles

Written by FIT4MOM

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